The Exhibitor is a set of guidelines and expectations for all Wonder event exhibitor participants to follow.
2023 Exhibitor Agreement
Last Updated: April 1, 2023
This event agreement between Wonder and the Exhibitor outlines the scope of commitments and obligations between Wonder and the Exhibitor for the Colorado Homeschool Days Fair on Tuesday, May 16, 2023 (“Event”).
Wonder Event Rules and Guidelines
- Wonder Event Rules and Guidelines
- Non-Registered Exhibitors – Solicitation at any function or event of Wonder, including but not limited to the Wonder Exhibition Hall area, by non-registered persons or companies is strictly prohibited.
- Cancellation of Exhibition – In the event that the Wonder exhibition must be canceled, postponed, or relocated on account of fire, strike, government regulations, acts of God, or other causes beyond the control of Wonder, the exhibitor waives any and all damages and claim for damages, and agrees that Wonder will credit the exhibitors account and can be used for the next scheduled event of the same kind, and alternative event or an advertising package.
- Early Removal of Exhibits – No exhibit shall be packed, removed, or dismantled prior to the closing of the event without permission of the event coordinator.
- Liability and Security – Wonder will not insure or indemnify exhibitors against theft or loss of any kind. This is an open-booth event and the primary responsibility for safeguarding the exhibit and merchandise is the exhibitors.
- Animals – Live animals are prohibited in the exhibit spaces without prior written permission from the event coordinator.
- Booth Setup and Layout – Exhibitors may not extend their exhibits outside the designated booth area, nor share purchased booth space with another company or organization (including displaying or distributing any materials for another organization without written permission from the event coordinator. Each exhibitor will receive a 6 ft or 8 ft table. Tables are distributed upon arrival on a first-come, first-served basis.
- Booth Representation- Exhibitors are required to man booth(s) throughout the Exhibit Hall open hours. Early tear-down is strictly prohibited. Representatives are required to conduct themselves in a professional manner at all times and refrain from conduct or language that would discredit Wonder, Wonder events, or home education. Exhibitors are required to dress neatly, modestly, professionally, and cleanly. Booth Representatives must refrain from recruiting patrons for future multi-level marketing purposes during the event.
- Audio – Exhibitors are required to refrain from having any music or audiovisual sound which is audible more than eight (8) feet from the vendor’s booth.
- Other – Exhibitors are required to refrain from holding workshops or similar functions in the same location during the event hours.
- Event Promotion
- Free Event Exhibitors are required to promote the event to their network through applicable channels, such as email and/or social media.
- Interested attendees should be directed to visit the Facebook event page or the official event page listed on the official event flyer.
- Wonder will provide sample content and materials to Exhibitors.
- Exhibitor Trademarks and Materials
Subject to the terms and conditions of this Agreement, the Exhibitor grants Wonder the right to use the Exhibitor’s trade names, logo designs, trademarks, and company descriptions as provided in Exhibitor marketing materials. These assets may be used in any medium of advertising, promotional products, or marketing materials distributed solely in connection with the Event.
4.1 The Exhibitor will indemnify, defend, and hold Wonder harmless from and against any claims relating directly or indirectly to, or arising out of, content posted on the Exhibitor’s respective website, use of Exhibitor materials, or use of Exhibitor’s logos and trademarks.
4.2 Wonder will not be responsible for damage to or loss of property belonging to the Exhibitor, its employees, contractors, or agents or for personal injury to the Exhibitor’s employees, contractors, agents, directors, or invitees except to the extent that claims may be solely and directly attributed to willful misconduct or gross negligence of Wonder and Wonder’s employers, directors, or officers.
4.3 Exhibitor will give Wonder prompt written notice of any suit or claim that comes within the purview of these indemnities.
- Limitation of Liability
In no event shall either party be liable to the other party for any consequential, incidental, indirect, or punitive damages regardless of whether such liability results from breach of contract, breach of warranties, tort, strict liability, or otherwise.
Each party hereby represents and warrants that it has the full power to enter into and perform according to the terms of this Agreement
- Term and Termination
7.1 This Agreement will be valid for the period starting from the time the Event Exhibitor Application is completed and payment is submitted online until the end of the Event.
7.2 Wonder may terminate this Agreement at any time for any reason. In the event that Wonder terminates this Agreement for any reason other than Exhibitor’s breach of Agreement, Wonder shall refund any fees received from the Exhibitor and return any materials, equipment, hardware, or software loaned by the Exhibitor at the end of the Event, at the Exhibitor’s expense.
7.3 The Exhibitor may terminate this Agreement for breach of Agreement by Wonder after giving Wonder at least ten (10) days prior written notice specifying the nature of the breach and giving Wonder at least ten (10) days to resolve such breach. If breach occurs less than ten (10) days before the Event Promotion Period, Exhibitor may terminate this Agreement if breach is not resolved by the start of the Event Promotion Period.
7.4 Except in the event of the termination of this Agreement in accordance with any of the provisions of Sections 7.1 through 7.3 above, no portion of any payments of any kind whatsoever previously provided to Exhibitor hereunder shall be owed or be repayable to Exhibitor.
7.5 In the event of termination or expiration of this Agreement, paragraphs 4, 5, 6, 7 and 8 shall survive.
In the case of a disagreement at any point, the parties will refer the matter to an independent arbitrator appointed by mutual agreement.
9.1 This Agreement will supersede any or all prior oral or written forms of understanding between the Exhibitor and Wonder. This Agreement may not be amended or modified except when one or both parties execute amendments in writing and amendments are signed by both parties.
9.2 This Agreement does not constitute and shall not be construed as constituting a partnership, or joint venture relationship between or among the parties.
9.3 Confidentiality. Each party expressly undertakes to retain in confidence all information and know-how transmitted to it by the other party that the disclosing party has designated as proprietary and/or confidential or that, by the nature of the circumstances surrounding the disclosure, ought in good faith to be treated as proprietary and/or confidential, and will make no use of such information and know-how except under the terms, for the purposes of and during the existence of this Agreement. Each party’s obligation under this Agreement with respect to any particular information shall extend to the earlier of such time as such information is publicly available through no fault of the receiving party or five (5) years following termination of the Agreement.
9.4 This Agreement shall be governed by and executed in accordance with the laws of the State of Colorado applicable to agreements made and to be performed entirely within this state.
9.5 The terms and conditions of this Agreement shall not be divulged to any third party without prior written approval from both parties.
In witness whereof, Wonder and Exhibitor hereby agree to enter into this Agreement on the day the Signature Date of the Event Exhibitor Application.
Last updated: 04/1/2023